Whether you’re deep in dev or juggling shopper tasks, you’ll discover something right here to make your day easier. Remote’s culture is built on documentation and async communication. It fosters extra autonomous teams who know information exists, however looking through their information base to search out it is what’s disruptive. Most note-taking purposes are isolated, specialised apps, which makes it hard to share notes with staff members or add them to project docs written in numerous software program.
If you’re into highly customizable workspaces and wish something that blends notes, duties, and collaboration, Notion is the most effective device out there. Compared to different well-liked instruments, it brings lots to the desk, especially for distant workers or digital nomads engaged on multiple initiatives. Notion is usually used for documentation and data sharing, while ClickUp handles task management and project execution, offering a well-rounded workflow. All adjustments occur in actual time, making Notion a wonderful tool for distant teams.
Whether it’s to-do’s, a reminder or your next huge idea, Notion makes it straightforward to add and discover later. This structured strategy not only enhances visibility but additionally keeps your staff aligned and accountable all through the sprint. Content moves through clear, distinct phases, which makes a Kanban board the perfect software for the job. Finally, it is time to pull your staff conversations out of scattered e mail chains and Slack DMs. Notion’s feedback and mentions are designed to keep discussions hooked up directly to the work itself. Inside each of those division pages, you can nest all the relevant sub-pages and databases.
Around integrates with Slack, so you can begin meetings with one click on no matter what you’re engaged on. You can also ship assembly notes routinely so everyone can catch up with out digging via e mail. Let’s take a look at the 4 best collaborative software program instruments for remote work productivity and tradition.
\nAhaSlides brings an element of enjoyable to online conferences, making it a good choice for academics, group leaders, and presenters. Explore your choices, try out a number of platforms, and select the one that matches your team’s wants best. We have an entire Guide about tips on how to use database properties and when to make use of them. Of course, they should be custom-made to your group’s needs, based in your work and your processes.
You have to gauge what must be documented, where to doc it, and what particulars to incorporate. Implementing these practices will maximize Notion’s potential on your remote team. Third, utilize the commenting characteristic to foster discussions immediately on documents, which helps preserve context. Second, encourage common updates to keep content contemporary and related.
You can monitor all ongoing work in a database where you handle tasks and deadlines, assign project owners, and replace project standing. Client information, project monitoring, meeting notes, or other complicated units of data profit from being categorized and tagged in a database. \nStormboard is an internet whiteboard and collaboration device that helps teams brainstorm, organize concepts, and run meetings more successfully.
Notion’s limitations for agile project management include an absence of built-in agile frameworks, restricted automation, and potential muddle from heavy customization. You would possibly discover it difficult to maintain readability during fast-paced sprints with these constraints. While managing an agile project, you want a dependable methodology for tracking progress and handling backlogs.
There are several ways to work along with your team utilizing Notion relying on the state of affairs. Namely, you’ll find a way to use the @ point out in a number of locations inside your Notion workspace to tag teammates and set reminders. You’ll first wish to set your teamspaces and information structure, which occupy the Teamspaces part in your sidebar. Jira is a robust choice for software program improvement groups, however if you’re in search of a software that works nicely across different types of groups, Notion could be price considering. These options streamline communication and maintain everybody on the identical page, regardless of the place they’re.
Utilize Notion’s commenting characteristic to make clear any uncertainties and hold discussions organized. Regularly schedule planning periods to evaluate progress and modify priorities, guaranteeing everyone stays aligned. Additionally, using collaborative planning methods can improve communication and foster teamwork, irrespective of the place your group members are located. You’ll want to implement efficient task administration to keep everybody aligned and on track. Embrace customizable project tracking in Notion, and watch your group thrive.
When evaluating notion options for groups, it’s essential to consider your team’s particular needs and work fashion. Each of the instruments mentioned above provides distinctive strengths that can benefit completely different features of remote collaboration. Have you ever felt that your team meetings are not as power-packed as you would like them to be and instead flip into boring times? It’s not just one other routine get-together; it’s your likelihood to connect with each employee, share thrilling updates, have fun wins, and spark real conversations. Whether you’re part of a growing startup or a well-established firm, this assembly helps maintain everyone on the identical page and moving forward collectively.
Effective staff collaboration is essential for fulfillment in today’s office. With more teams working remotely or in hybrid settings, having the right instruments to speak and coordinate tasks is key to staying productive and linked. In this weblog, we’ll spotlight the 15 finest staff collaboration tools to assist your group work smarter and obtain more in 2025.
Encourage team members to speak their most popular working hours and guarantee meeting times are inclusive for all. The first step to using Notion as a home-base on your assist team is centralizing all of your existing docs into Notion. We advocate utilizing the wiki feature to take action, because it comes with extra properties for managing data — like verification. Sure, video fatigue occurs – we’re all a bit tired of staring at our own faces. But when a real conversation matters, be it a kickoff, a tricky brainstorm, or a group check-in, Zoom still brings distant staff together anywhere.
All these sources are 100% customizable utilizing the free model of Notion! Grab this pack and unlock the potential of your model collaborations. It also options pitching templates, negotiation templates, and even a contract template to assist you in your professional exchanges. The pack further provides six totally different media kit templates and price card templates each, a KPI kit template, and a brand collab guidelines. Docs for Notion additionally takes care of security and relevance by managing who can view, edit, or touch upon every doc.
But in a distant setting, belief can’t be constructed by watching somebody work. So, how do you lead a distant staff that’s motivated, efficient, and connected? Here’s a deep dive into one of the best group management practices that actually work in a distant setting.
Adding interactive instruments to conferences makes them extra attention-grabbing, enjoyable, and useful for everyone involved. \nPrezi is a dynamic presentation software that makes meetings and webinars visually engaging with zoomable storytelling options. \nLoQuiz is a gamification platform that helps companies, educators, and event planners create interactive quizzes and scavenger hunts. Boost productiveness with the FREE Notion Kickoff Bundle, including 25 ready-to-use templates with monthly additions. To help you hold tabs in your collaborations and funds, there’s a brand collab tracker, a finance tracker, and a brand charges calculator included too.
Users attend pre-scheduled conferences or set up breakout “rooms” to join others whereas they work. For comprehensive project management, ONES Project and Asana stand out as robust choices. Teams preferring a more visible approach might lean towards Trello. ONES Wiki excels in data management, whereas Slack is unparalleled for real-time communication. Trello enables you to attach files, add checklists, or depart comments, but stays light and intuitive, so you can get started quick. It’s perfect for small groups, freelancers, or anybody who wants a clear, flexible method to arrange tasks – with out getting bogged down in settings.
Imagine seeing the overall progress of a marketing campaign update in real-time as individual tasks get checked off, with zero guide information entry. For more ideas on leveling up your setup, try our information on 10 tips to help you get the most out of Notion. Not solely are we finishing intensive work — however we also need to trace all activity in a logical way.
Sometimes it takes weeks or even months to totally be taught everything workers must know. In Notion, Deel arrange technical wikis for everything from GDPR to Anti-Money Laundering insurance policies. Moreover, whereas Notion’s templates are helpful, they usually require customization to satisfy your team’s unique needs, which may be time-consuming. One main drawback is its steep studying curve; new users may feel overwhelmed by the multitude of features and choices out there.
Start by defining your project goals and breaking them down into manageable sections. Use pages to outline your project’s imaginative and prescient, objectives, and key milestones. Understanding these dynamics is key to profitable Agile project management in a remote surroundings. As you immerse your self in Agile methodologies, it is vital to understand how they align with remote teams. Agile emphasizes flexibility, collaboration, and responsiveness, making it well-suited for groups that are not co-located. Provide complete training to remote group members on how to effectively use Notion.
We’re always studying – which implies we’re able to adapt and enhance on our processes. This enables us to proceed delivering elaborate projects at or above expectation, under particular time constraints. As a team engaged on a payroll product, employees must hold their international payroll compliance knowledge sharp.
With team members scattered throughout different places, asynchronous communication (async) turns into a powerful tool. It lets folks contribute on their very own schedule, decreasing bottlenecks and allowing for deeper, centered work. During setup, Notion workspace homeowners can select which particular groups to sync—including future teams. Microsoft Teams content is stored as embeddings in vector databases like Turbopuffer.
It presents a flexible platform for groups to collaborate and stay organized, whether they are working within the workplace or remotely. In this ultimate information, we are going to explore the method to use Notion for hybrid work effectively, from setting up your workspace to managing projects and duties. In today’s evolving instructional landscape, remote learning and collaboration have turn out to be essential. With the shift to online schooling, strong techniques for project administration and team collaboration are essential. Notion, a versatile all-in-one workspace, supplies a robust set of features that streamline project oversight and foster teamwork amongst remote groups. This information explores tips on how to successfully use Notion for remote project management and team collaboration in academic settings.
Whether you’re a solo freelancer or a part of a distributed group, Notion can remodel your workflow and enhance your productiveness. The Notion platform offers a common all-in-one workspace with a set of project administration tools for distant teams. It helps enhance the efficiency of organization, communication, processes, and task administration. During dash planning, leverage Notion’s real-time collaboration features to take care of engagement and transparency. Share your screen to show the sprint planning page while staff members contribute concurrently by way of feedback, task assignments, and priority adjustments. The collaborative editing ensures everybody stays involved in choices whereas making a everlasting record of planning rationale and commitments.
An All-Hands Meeting is more than an everyday update, it’s your likelihood to construct belief, talk goals, and hold transparency entrance and center. It strengthens group tradition, celebrates achievements, and ensures every employee feels valued and heard. \nClassPoint transforms digital conferences into interactive experiences by integrating seamlessly with PowerPoint. It lets presenters effortlessly engage individuals by way of live quizzes, interactive polls, and gamified parts, turning passive attendees into energetic contributors.
Notion’s real-time collaboration options enable you to edit documents concurrently, decreasing the lag in decision-making. Furthermore, its wealthy integration capabilities permit you to connect with tools you already use, streamlining workflows. If you’re a remote worker working on a quantity of projects, Notion can significantly simplify your life. It lets you create Kanban boards, timelines, calendars, or simple to-do lists that adapt to your workflow.
Notion’s template gallery offers a quantity of dash planning choices, and tons of profitable groups begin with these foundations before customizing to their wants. Look for templates that embrace the database constructions talked about above, together with pre-configured views for various team roles. Remember that beginning simple and evolving your setup based on precise usage patterns usually works higher than trying to build the right system from day one. Asana is a flexible collaboration tool that provides a extensive range of options for task and project administration. As a strong notion various for groups, it supplies a flexible platform that can adapt to varied work kinds and group sizes.
After your sidebar has been locked, this helps reinforce the preserving of related nested pages within your top-level pages. To manually add new top-level pages from scratch to your teamspaces, click on to the quick proper. A clean web page will appear providing you with the choice to either create a database, empty web page, import info, or work off an current template. Now that we’ve looked at each software individually, let’s see how they measure up in areas that matter most for remote teams. Leave a timestamp — working with teammates worldwide, you’ll find a way to set clear deadlines on when a project is due.
When comparing Notion vs ClickUp in 2025, each tools offer impressive features tailor-made for distant teams—but they cater to totally different wants and work styles. Notion stands out with its versatile, all-in-one workspace that combines note-taking, document administration, and information sharing. It’s best for teams that prioritize content material group, wikis, and collaborative documentation.
Every document is easy to learn and understand, whether or not you are making a proposal, a design spec, or an organization handbook. New hires use the “Team Home” workspace to entry wikis on sources, policies, individuals, and the corporate itself. “The Team” wiki is very helpful — new hires can see a summary of every Deel employee, including a photograph, the place they’re from, and what their function is. Fourth, set up templates for frequent duties to keep away from wasting time and standardize processes. Use folders and pages to categorize information logically, making it simple for team members to search out what they want. But, with Notion, you can convey work from other tools into your Notion pages, bridging the gap between departments for smoother collaboration.
Use databases to trace tasks, assign obligations, and monitor progress. You can create templates for person stories, sprint backlogs, and retrospectives to streamline your process. All project-related data, documents, and communication are housed in a single accessible location, eliminating the necessity to navigate through multiple platforms. This centralized hub fosters transparency and ensures everyone appears to be on the same page. Theory is one thing, but the real magic happens if you see how teams truly use Notion to get work done. Let’s move past the summary options and build out a number of project administration techniques for different departments.
A great Notion workspace would not simply happen; it’s designed with intention. The real objective is to construct a central hub that feels intuitive from day one, particularly for brand new hires who won’t have the institutional knowledge to navigate a messy setup. Notion tackles this head-on by making a single, related workspace. Instead of regularly switching between apps, every little thing you need is true there. Making that shift from a cluttered digital setup to a central hub brings readability and makes certain everyone appears to be working from the identical playbook.
Notion works throughout web, desktop (Windows, macOS), and mobile (iOS, Android) with computerized syncing across all gadgets. As you think about these notion options for teams, take the time to assess your team’s specific wants and challenges. Don’t hesitate to try out completely different options or combine multiple instruments to create a tailor-made collaboration ecosystem. The future of work is remote, and with these powerful tools at your disposal, your team is well-equipped to thrive on this new panorama.
You can depart feedback, tag teammates, and keep all discussions right the place the work is happening. Meetings are important for communication and staff constructing, however they’re typically unproductive. Collaboration software program has made it potential to work successfully from anyplace. First-rate instruments are important to plan, share and talk as a functioning unit, and Slack has the ability to bring them all together.
Adopting Notion for Remote Work Organization can revolutionize the way you manage your freelance or distant work life. Once you move past simple, standalone pages, you start to see where Notion really shines for teams. This is all about constructing an interconnected system the place information flows logically between projects, tasks, and people.
This is a basic case of data silos, and it forces everybody to waste time hunting for recordsdata instead of doing work that truly matters. It’s an enormous supply of friction that may slow down entire projects. one hundred ten unique Notion business templates to increase your Notion workspaces. Try out our free assortment of Notion templates with the button under. Or, for access to the full superior library, try our All Access Bundle.
Everything’s searchable, linkable, and arranged the way you want it. You can actually see somebody typing in a block whereas you’re in there too. It makes collaboration feel natural, even when you’re in totally totally different time zones.
Notion offers a flexible platform that allows you to visualize your workflow. Break down sprint goals into clear tasks, assign them to group members, and use drag-and-drop performance to track progress seamlessly. Creating an effective Agile workflow in Notion can transform how your group manages projects.
This funding pays off in elevated productiveness and a smoother collaborative experience. Clearly outline how Notion will be used within your remote staff. Establish tips for document structure, database utilization, and communication channels. This ensures consistency and reduces confusion amongst group members.
Our related workspace is one repository for all of your knowledge and docs. Notion retains up with the tempo of ever-changing workplaces by providing customizable dashboards and instruments like task checklists, calendars, and wikis. In recent years, hybrid work has turn into increasingly popular as companies search for methods to accommodate both in-person and remote workers. With the rise of distant work because of the international pandemic, many organizations have had to adapt quickly to new ways of working. One device that has gained reputation for helping teams work effectively in a hybrid environment is Notion.
It’s like a virtual workplace that ensures all of your necessary information and instruments are only a click away. For simply $9.00, you get access to features similar to project and task monitoring, shared calendars, a file repository, and even a staff CRM. It’s all about selling real-time collaboration, streamlining workflows, and enhancing organizational efficiency. Ultimately, it’s about ensuring your tasks and duties run as easily as attainable. Yes, distant groups can positively use Notion for Agile project management.
Use Latwy to attach your accounts and routinely sync your transactions every day. Sprint retrospectives benefit from the wealthy knowledge your Notion workspace captures throughout every cycle. Review completion charges, examine patterns in blocked work, and analyze group capability utilization to establish improvement alternatives. The combination of quantitative metrics and qualitative observations from standup logs supplies a complete foundation for retrospective discussions.
You’ll first must share the page with them and then tag away. And when the dialogue is over, you presumably can resolve the remark. Automate work schedule planning, work time tracking, pto management, and far more. And when leaders spend cash on constructing the right systems, culture, and belief, distance becomes a strength—not a weak spot. Distributed workers can use document collaboration instruments to work together and comment without scattering communication concerning the project throughout a number of platforms.
This approach respects individual schedules whereas preserving the human connection that pure asynchronous communication can sometimes lack. The written standup logs provide glorious preparation material for these centered discussions. Visual group enhances the effectiveness of your standup logs. Create filtered views that present right now’s updates, this week’s progress, or individual team member histories. Use status properties to spotlight entries that want consideration, similar to blocked work or requests for assist. Crafting a professionally written resume is your first step towards leadership success.
Utilize surveys, retrospective conferences, or nameless suggestions tools to gauge group sentiment and areas for improvement. Notion supplies hundreds of free templates to help beginners get began faster. These templates save you time by providing pre-built constructions for planning, studying, or managing finances. You can find them by clicking “Templates” in the sidebar or searching the Notion Template Gallery.
Challenges embody time zone differences, miscommunication, and an absence of personal connection among team members. Acknowledging accomplishments—both massive and small—boosts morale and reinforces a positive staff culture. Virtual recognition packages or shoutouts throughout team meetings can go a protracted method in making team members really feel valued. Flexibility accommodates various working types and time zones.
The first step to using Notion for hybrid work is to set up your workspace. Notion provides a variety of templates that will assist you manage your work, from project management to staff collaboration. You can select from pre-made templates or create your own customized workspace to swimsuit your team’s needs. The first step in utilizing Notion for distant project management and team collaboration is to create a Workspace for your educational establishment. A Workspace acts as a central hub the place all of your tasks and team members are organized.
Whether you’re managing tasks, sharing files, or speaking with remote groups, the right software could make all the distinction. Notion seamlessly integrates with a plethora of third-party instruments and providers, enabling remote groups to streamline their workflows. Whether it’s integrating with calendars, task management apps, or communication tools, Notion ensures that your team’s instruments work in concord. ClickUp, then again, is purpose-built for project and task administration. It excels in tracking targets, managing deadlines, and automating repetitive workflows.
But whichever you choose, it solely helps if folks really use it. Perfect for solo work or small teams, Todoist allows you to assign tasks, comment, and share boards – without additional noise or clutter. It syncs together with your calendar and e mail, slips into your routine simply, and doesn’t demand you alter your whole system. Microsoft Teams is your digital office – all your meetings, chats, and file sharing together under one cloud-based ecosystem. It’s the go-to choice for teams running on the Microsoft 365 suite, as a end result of it integrates seamlessly with Outlook Calendar and Email, Word, Excel, and Powerpoint. Everything’s connected with one login, and safety is constructed right in.
That’s where Notion is available in, offering a versatile platform for streamlining workflows and enhancing communication. Choose from various layouts (Table, Board, Calendar, and so on.) and add database properties, which help to categorize, manage, and filter data effectively. Organize pages beneath related headers, add hyperlinks or embed files, and insert databases and charts to indicate helpful snippets of information. Usually, the individual main isn’t on the lookout for excellent solutions, just sincere ones. Whether it’s someone’s go-to comfort meals or the skill they’d love to grasp, good questions make space for real conversations and stronger staff bonds. This weblog has a bunch of those questions, easy to ask, enjoyable to answer, and perfect for groups of every kind.
Most importantly, create a relation property that connects each task to its corresponding sprint. This connection enables you to filter and consider duties by sprint routinely, creating clear separation between your lively work and backlog objects. Adding tags for different work types or parts helps with group and reporting later.
You can use it for journaling, project planning, study notes, or goal monitoring. Around is a modern, minimal alternative that’s best for groups utilizing multiple apps during meetings. The interface is designed to copy a hive of workspaces versus the lone convention desk.
From executives to particular person contributors, everybody joins in to hear company updates, ask questions, and rejoice progress. An all-employee assembly like this retains your team linked and makes sure everybody knows they’re part of one thing larger. Collaborative work platforms are online instruments that assist people work together extra simply.
The Professional plan will price $20 per user with monthly payments. For representatives of medium and large businesses, separate Enterprise and Enterprise tariff plans are offered. Their cost is calculated individually and is offered upon request. We imagine that you’ve got got the answers and abilities for the change you search, so our experiences are designed that can help you discover and unleash them. Our grasp facilitators information and coach you through studying experiences that increase mindsets, remodel culture, foster group health, and maximize potential. They let you store, manage, and analyze knowledge in numerous views.
Later, connect your docs, wiki, notes, and extra in one workspace the place staff members have everything they need. Notion offers you the constructing blocks to create project trackers that replicate how you’re employed. You’ve outgrown managing your initiatives in a chaotic spreadsheet or document where it’s onerous to search out data. Evernote is the traditional go-to for note-taking, and it is still reliable if that’s your main use case.
Finally, it’s time to add your group members to complete your Notion data base roll-out. In your teamspace settings, you possibly can set the default permission degree to “can view” for most members. Then, you probably can individually grant larger levels of entry to content material managers who want it. With Notion, you probably can simply create a data base for your inside teams. But what’s extra, when team members must get a query answered, all they need to do is ask Notion AI. With expertise evolving daily, it’s tremendous necessary to remain present on the brand new instruments that might make your group extra efficient and engaged.
Time zones can create delays in communication and hinder real-time collaboration. Addressing this with asynchronous instruments and clear scheduling may help mitigate these challenges. Continuous feedback is significant for improving processes and addressing concerns early.
In the ever-evolving panorama of distant work, efficient collaboration is the cornerstone of success for dispersed teams. With the rise of remote work, the demand for highly effective and versatile collaboration instruments has surged. Notion, a multifunctional workspace, has emerged as a frontrunner in facilitating seamless collaboration for distant groups. In this complete information, we are going to delve into the myriad methods Notion empowers remote groups and supply valuable collaboration tricks to optimize your workflow.
Remote teams utilizing Notion for dash management report productiveness positive aspects of 20-35% by way of better workflow visibility and streamlined communication. By consolidating scattered tools into one collaborative workspace, teams can reduce coordination overhead by as much as 40% while maintaining clear project visibility. In conclusion, both Notion and ClickUp are powerful tools for distant teams in 2025, every catering to different needs. Notion excels in versatile content material creation, documentation, and knowledge administration, making it best for teams targeted on collaboration and information sharing. The right selection depends on your team’s workflow, priorities, and integration wants.
The database format additionally creates a searchable history of staff progress and challenges. Slack is a corporate messenger and one of the well-liked free collaboration tools for remote groups. It supplies users with various tools for productive communication, interplay, and optimization of work processes.
Type @ and begin typing the name of the web page you wish to reference. You create an setting the place distant teams don’t just survive—they excel. While belief is crucial, silence isn’t golden in distant teams. Micromanaging distant workers kills morale and breeds resentment. High-performing distant groups thrive on trust—and trust is built by focusing on outcomes, not hours.
You can customise each web page utilizing templates like kanban boards, calendars, or project trackers. Consider using templates such as the Project Planner or the “Team Tasks” template for streamlined project management. Begin by organising a dedicated workspace in your instructional institution or division. This workspace turns into a central hub for all projects, tasks, and resources. In Notion, you can create multiple pages and databases to arrange completely different facets of your work. Personalize your workspace with customized icons, cowl photographs, and layouts to make navigation intuitive and engaging.
It’s constructed to replace that scattered collection of instruments with one unified workspace. With all of the features Notion offers, it might be tempting to over-complicate your setup. Stick to the necessities for tracking your tasks and projects. As your understanding of the platform grows, you presumably can at all times adapt your space to be more advanced. But getting the information was so time consuming that Remote began building its personal chatbot to make information retrieval easier. Consider hybrid approaches that combine asynchronous updates with periodic live discussions.
But any burden created by documentation is actually compensated by time and mental power saved on future projects, benefiting our staff and our purchasers. Whether you’re totally distant or sustaining a hybrid work arrangement, documentation must be a priority in order to share the processes and expectations throughout the group. When it’s carried out well, anybody ought to have the power to have a look at your project’s documentation and quickly know what’s happening. The capacity to embed numerous media varieties, like movies and pictures, enriches your information base, guaranteeing content material is participating and informative. Notion also supports real-time collaboration, so you and your teammates can work simultaneously, making updates and offering suggestions immediately. Once you’ve began managing initiatives and tasks in Notion, you probably can increase into different areas of labor.